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« Back to Search Grant Coordinator Specialist
Visalia, CA

Salary: $80k DOE
Date Posted: November 17, 2017
Job Type: Direct Hire
Job ID: 283296

Job Description


Coordinates the pre-award planning, organization, and preparation, and the post-award administration of various grants assigned to one or more research and/or clinical departments of the university. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of grant opportunities.

Duties and Responsibilities

  1. Coordinates the planning and preparation of grant proposals for one or more departments; provides guidance and assistance to investigators in the interpretation of funding agency regulations and requirements.
  2. Serves as a liaison between investigators, granting agencies, and the HSC Controllers office in the budgeting and preparation of grant proposals; researches agency and HSC requirements and compiles and prepares comprehensive budget justifications for investigators;.
  3. Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
  4. Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation, to include creation of computerized statistical summaries and/or graphics.
  5. Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
  6. Develops and maintains a library of reference documentation, including such information as funding agency requirements and forms, investigator profiles and curriculum vitae, abstracts and reference literature, and other pertinent material.
  7. Provides advice and guidance to researchers on the application of grant funding policies, regulations, and procedures; facilitates and supports the research and identification of funding opportunities on behalf of investigators, as appropriate.
  8. Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and/or budget changes occuring during the awarded granting period.
  9. Maintains currency of knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • 4 years of experience directly related to the duties and responsibilities specified, Bachelor Degree. 
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and produce grants and other proposals.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of current developments/trends in area of expertise.
  • Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
  • Skill in the use of personal computers and related software applications.
  • Database management skills.
  • Skill in organizing resources and establishing priorities.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Ability to provide technical advice and information to faculty and staff in area of expertise.
  • Ability to make administrative/procedural decisions and judgments.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Knowledge of budgeting and fiscal management principles and procedures.
  • Ability to conduct literature searches.
  • Knowledge of potential sources of health care contract and grant funding.