PrideStaff | Job Details

Job Details

« Back to Search Administrative Assistant
Houston, TX

Date Posted: October 17, 2017
Job Type: Temporary to Hire
Job ID: 285454

Job Description

As a member of the administrative team, you would contribute to the company’s mission by:

•Working closely with the Office Services Coordinator to ensure all activities within the office are running smoothly on a daily basis. This includes, but not limited to, answering phones, greet and welcome visitors, ordering supplies, monitoring/ordering supplies, and coordinating shipping and logistics.

• Providing excellent support and service to the technical staff, office leaders, clients, vendors and others.
• Working with junior and senior level technical staff, Project Managers, Client Service Leaders, intercompany group leaders and office leaders to make certain their needs are addressed in a timely, professional manner.
• Leading and participating in the coordination of production needs, including client-deliverables, while ensuring the highest standards of quality and client service are maintained, both internally and externally.
• Assisting in the review, verification and editing of work produced by other administrative staff and professional-level staff for quality control purposes.
• Process and provide follow-up on vendor invoices, research/resolve problems.
• Assisting with the organization and maintenance of records, files and correspondence.
• Preparing and scheduling activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs.
• Assisting in updating and maintaining multiple calendars, schedules and facility and equipment assignments.
• Preparing complex and confidential letters, technical memoranda and reports for professional and managerial staff review and action.
• Assist executives in office with various reports (monthly project reports, expense reporting etc.), meeting preparation and coordination, event planning, etc.
• Additional administrative duties as required.

 

A Successful Candidate will possess:

• 7 to 9 or more years of administrative support experience.
• High school diploma or equivalent.

• Advanced knowledge of Microsoft Office Suite, with particular skills in Microsoft Word processing and Excel.

• Basic knowledge of PowerPoint.
• Client service mentality with the ability to wear many hats.
• The ability to handle multiple tasks while maintaining quality control under tight deadlines.

• Previous experience working in the engineering/consulting industry.

• Able to work OT upon request.

A Successful Candidate will possess:

• 7 to 9 or more years of administrative support experience.
• High school diploma or equivalent.

• Advanced knowledge of Microsoft Office Suite, with particular skills in Microsoft Word processing and Excel.

• Basic knowledge of PowerPoint.
• Client service mentality with the ability to wear many hats.
• The ability to handle multiple tasks while maintaining quality control under tight deadlines.

• Previous experience working in the engineering/consulting industry.

• Able to work OT upon request.