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« Back to Search Development Coordinator / Executive Assistant
Irvine, CA

Date Posted: May 17, 2018
Job Type: Temporary to Hire
Job ID: 297681

Job Description

A Real Estate Development company in Irvine that specializes in commercial and industrial development is seeking a Development Coordinator to support the Development Team on all phases of the pre-development process as it relates to the project including administration, scheduling and reporting.  This position is ideally suited for a highly motivated, detail orientated individual with a strong work ethic and an interest in real estate development.

This is a Temporary to Hire position paying $20-25/hr depending on experience plus excellent benefits.  This is a company that focuses on the health and wellness of their associates.  

Please submit resume for immediate consideration - Job 297681

Responsibilities include:

  • Assist Development Team with entitlement, due diligence and permit research, completion of applications, management of project files and coordination with architects, engineers and various departments within various municipalities.
  • Create Professional Service Agreements based on vendors service proposal, determine ownership legal entities, ensure insurance requirements are satisfied, monitor progress of the work being conducted, track cost to date.
  • Perform administrative duties as needed including maintaining development files, calendars, coordinate meetings, conference calls, filing, draft correspondence and update budgets and reports as needed.
  • Send Bid invitations, process Bid memos, Addendums, and RFI's and distribute Bid drawings
  • Coordinate and manage multiple projects at any given time.
  • General day to day office duties (maintaining office and kitchen, stock and clean, answering calls, copying, filing, mail, fedex, etc.)
  • Track and process Subcontractor/Owner change orders and purchase orders
  • Maintain project files
  • Code invoices
  • May also request/track all close-out information and facility correspondence between Owner and Project Manager
  • Willing to travel when needed to the Inland Empire.  


  • 1-2 years of relevant work experience.
  • Strong Administrative background required.
  • Computer skills, including Word, Excel and Outlook.
  • Real Estate, Construction and/or land development knowledge preferred.


  • Ability to conduct oneself in a professional manner.
  • Strong oral and written communication skills are a must.
  • Strong organizational skills with ability to prioritize tasks daily.
  • Ability to work independently and manage multiple projects at once.
  • Ability to handle multiple tasks concurrently while meeting strict deadlines.
  • Ability to handle fast paced work environment.
  • Ability to adapt to change.
  • Detail Oriented.
  • Team Oriented