Date Posted: February 5, 2018
Job Type: Temporary to Hire
Job ID: 298228
Performs responsible and specialized accounting and administrative duties in a corporate office.
General and Subsidiary Ledgers: Responsible for the accuracy and content of all general ledger accounts as well as subsidiary ledgers such as accounts payable, accounts receivable, payroll, fixed assets, equipment and job cost. Monthly reconciliations are within this scope.
Financial Reporting: Responsible for the accurate and timely preparation and analysis of monthly and annual financial reports in accordance with GAAP which include the income statement, balance sheet, and statement of cash flows. Expert knowledge of construction accounting systems and reporting resources are within this scope.
Fixed Assets: Responsible for the accurate and timely accounting of all fixed asset activities such as additions, deletions, retirements, and transfers. Analysis of capital expenditures and periodic ledger review to minimize tax costs is within this scope.
Audits: Plan and oversee all external audits such as financial, insurance, property and sales tax. Assure that all schedules are prepared accurately prior to the audit process.
Accounts Payable: Assure that all vendors are paid timely and accurately as well as taking advantage of all available discounts. Responsible for communicating and enforcing rapid approval of invoices in order to minimize chances of un-recorded liabilities.
Payroll and Human Resources: Assure that all employees are paid on time with perfect accuracy. Responsible for timely and accurate submission of union and governmental reporting and payment requirements are complied with. Knowledge of all labor policies and practices is within this scope.
Equipment Accounting: Assure that all company equipment transactions are properly costed and substantive variances are analyzed and reported.
Accounts Receivable and Billing: Responsible for all billing and cash collection activities which includes inter and intra company transactions. Assure that all customer receivables outside their payment terms are reviewed, reported and followed up on until successful resolution.
Job Cost Summary: Prepare, analyze and submit for approval, the monthly job cost summary. Distribute to engineers within prescribed company deadlines.
Expense Report Review and Approval: Review and approve business expense reports and assure that all expenses are business related and in compliance with company policy.
Tax Reporting and Compliance: Accurately prepare and submit all company property, sales and use, and payroll tax and information returns within governmental deadlines.
Cash Management: Review and update if necessary, the daily cash balance with the objective of minimization. Assure that company cash requirements are met.
Process Improvement: Continuously review and analyze departmental processes with the objectives of eliminating non-value activities, reducing costs and improving information quality and speed.
Analytical Reports: Prepare and submit business analysis reports per company scheduling requirements. Assist in the development of key metrics in measuring company performance.
Employee Relations: The incumbent should maintain positive working relationships with all fellow employees as well as understanding that this is a customer service oriented role within the organization.
General: This position requires rigorous hands-on recordkeeping, systems and good organizational skills. The incumbent will act as a backup to any construction group accounting employee if needed. All company policies are to be followed and enforced if appropriate and necessary within the positions scope of responsibilities.
Other: As required by the incumbent’s manager. The above is intended to describe the general nature and level of work being performed by a person in this position and not an exhaustive list of all job duties.
Additional day-to-day duties may be assigned or performed as required depending on workload or other requirements; operates computer systems and other equipment for data entry in Timberline, utilization of computer applications such as Microsoft Word and Excel, the company intranet and copying; performs administrative work as assigned; maintains department files and filing systems; prepares confidential forms, reports and correspondence; retrieves and delivers mail and fax correspondence; compiles a variety of reports; serves as representative of his/her supervisor with other employees and the general public.
Physical demands related to office employment. Ability to sit and operate computer equipment for extended periods of time; work with hands, fingers and arm reach; ability to walk and stand and occasionally lift up to 25 pounds; ability to drive a corporate vehicle; ability to effectively communicate with a wide variety of employees; ability to act in a professional manner, keep composure and respond to other employees and provide accurate and clearly stated information.
Knowledge of modern office equipment, terminology, computer technology and applications, office policies and procedures; English usage, professionalism, spelling, grammar and punctuation.
Experience and Education
Any combination equivalent to experience and education that would provide the required knowledge, skills and abilities to effectively perform this job with an emphasis on construction accounting desired; college accounting degree; experience with professional office procedures; English language and arithmetic; responsible administrative experience including computer applications and maintenance of filing and office records.
This position provides support to many different corporate individuals, however, directly reports to and is evaluated by the Director of Accounting.
IF YOU ARE INTERESTED AND QUALIFIED, WE WOULD LOVE TO SPEAK WITH YOU!